Evidence workflow · 4 min
Send evidence requests to associated persons
How to compose and send an evidence request, what the recipient receives, and how to track request and attestation status.
Help baseline: 2026-06-15
Compose an evidence request
Use the request-evidence page to send a scoped evidence request to an associated person. Each request is tied to one ECCTA principle so the recipient knows exactly what evidence is needed.
- Select the principle that matches the evidence gap you need to close.
- Enter the recipient's name, email address, and a due date.
- Add a short message to give context — the message is included in the email the recipient receives.
- Submit the form; an email is queued immediately via Resend.
What the recipient receives
The recipient receives an email with a zero-login attestation link. The link is pre-scoped to the principle you selected so the form they see reflects that context.
- The link does not require the recipient to create an account or hold a pilot login.
- The attestation form shows the principle label and due date; the recipient confirms or denies they hold relevant evidence.
- Completed attestation responses are recorded against the request and visible in the workspace.
- The link is scoped to one organisation and one recipient — sharing it externally does not expose other organisation data.
Track request and attestation status
The sent-requests table on the request-evidence page shows the current status of each request (sent, viewed, attested, overdue) based on the email-delivery and attestation record.
- Sent means the email was queued; delivery confirmation is via Resend delivery webhooks when configured.
- Overdue means the due date has passed without a completed attestation.
- Attested means the recipient submitted a response — review the response before treating it as evidence coverage.
- Evidence requests record activity but do not certify that evidence is adequate — reviewer judgment is still required.
Boundary
DefenceFile help explains workflow operation. It does not provide legal advice, create privilege, certify scope, certify reasonable procedures, or guarantee that a statutory defence will succeed.
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