Evidence workflow · 5 min
Record review decisions and notes
How named reviewers approve or reject evidence items, why notes are required, and what draft classifications mean before review.
Help baseline: 2026-06-15
review decisionsapprovedrejectedreview notesrequired notesnamed human review
Keep draft evidence separate from named review
AI-assisted classifications and source mappings remain draft until a named reviewer records a decision. The item-level review decisions are approved or rejected; review does not approve the whole board pack by itself.
- needs_review means an evidence item still needs a human decision.
- approved means a named reviewer accepted the item for workflow use.
- rejected means the item needs rework or replacement before board-pack reliance.
Write notes that explain the decision
Review notes are required before a decision is saved. Use them to state the source basis, reviewer rationale, and any blocker still open.
- The reviewer name, reviewed-at timestamp, decision, and notes are stored with the evidence item.
- The review service records an evidence.reviewed audit event with decision and reviewer metadata.
- After an approved or rejected decision, the review is locked; upload replacement evidence if the item needs to change.
Boundary
DefenceFile help explains workflow operation. It does not provide legal advice, create privilege, certify scope, certify reasonable procedures, or guarantee that a statutory defence will succeed.
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